RFPs: Saving Money and Time

May 25, 2015

If you’re unfamiliar with the term RFP, it stands for ‘Request for Proposals.” Going to market for RFP’s can be a complex and time-consuming process for individual business owners. Fortunately, there are companies out there dedicated to helping you track down those RFP’s.

DCS Global is an expert third-party consultant. Our organization specializes in creating quality RFP’s for commercial properties. We believe that your time as a manager or owner is incredibly valuable, and most of it utilized tending to customer needs and keeping up with day-to-day work tasks.

Why the RFP Process Can Save Time and Money

The RFP process is essentially a means for soliciting plans for services from outside vendors and providers. When done correctly, RFPs can save you significant amounts of time by essentially outsourcing perceived problems to prequalified commercial service contractors capable of providing viable solutions.

When it comes to finding efficient plans, opening the process to a number of outside proposals increases the likelihood of finding a plan that will be beneficial for everyone. Additionally, the RFP process can help you executer your plans efficiently when the time comes.

Essential Best Practices when Writing RFPs

One of the first things you should concern yourself with when writing RFPs is the document’s format. An appropriately formatted RFP should communicate your objective clearly and effectively, and should include a cover page and an accurate table of contents that helps the reader find specific sections at his or her leisure.

The RFP should begin by thoroughly describing the facility, its intricacies and any problems/perceptions that you’re hoping to solve. It should present a clear indication on what you expect from those interested in submitting a proposal with the flexibility for the addition of innovation and technology if applicable. Designating a contact to answer questions regarding your RFP will also help you save both time and money.

When a contractor or service provider looks over the RFP, they should find all the information they need about your project. Background information (such as floor plans, stacking plans, and current contracts) specific to your request should be provided. Interested partiers will want all pertinent details before responding to your request.

Offering plenty of background information also helps to ensure that the responses you do receive are actually relevant to your current situation. In addition, clearly defining the scope of work in your RFP will help you make sure that you receive responses from companies that are capable of completing the desired project in a satisfactory fashion. 

How DCS Simplifies the RFP Process for You

At DCS Global, we want to take some of the complexity out of the RFP process. We are very flexible and adapt to your needs, and we can design your RFP to exact specifications. Our specifications include the latest in Green Cleaning technology compliant with LEED EBOM and BOMA BEST certifications.

With years of experience in Canada, we are familiar with the differences in the local markets and we are an excellent resource for finding quality service contractors in your area. If you’re interested in discussing your needs in more depth with one of our representatives, please call us at 403-225-9603 or 877-225-9603 today!