DCS Material and Equipment Procurement Services

April 20, 2016

It is often advantageous for organizations involved in commercial building management services to “go to market” for materials and/or equipment that is needed on an ongoing basis.


This often includes:

  • restroom consumables
  • light bulbs and fixtures
  • cleaning materials
  • cleaning equipment
  • office products

DCS global will complete site evaluations and a needs assessment to ensure you are buying exactly what you need in the right quantities.

The services that DCS provides include, but are not limited to:

  1. RFPs
  2. Invoice/Pricing Review Supplier Negotiations
  3. Usage Review
  4. Leakage Review
  5. Service Review
  6. Delivery/Min Order Review
  7. Sustainability/Environmental Review
  8. Equipment Inspection
    1. Power Equipment
      1. Storage
      2. Cleanliness
      3. Repair & Preventative Maintenance; documentation history
      4. Accessories, Parts & Consumables (i.e. vacuum bags, cords etc.)
      5. Adequacy for Facility’s Needs
    2. Mops, Brooms & Buckets, Cleaning Tools
      1. Storage
      2. Cleanliness
      3. Wear & Tear
      4. Efficacy
      5. Adequacy for Facility’s Needs
  9. Supplies Inspection
    1. Chemicals
      1. Appropriateness for Cleaning Tasks and Facility Requirements
      2. Compatibility between products/surfaces i.e. cleaners with floor finish, etc…
      3. Redundancy , i.e. multiple products for the same job
      4. Potency, check age of product, test for efficacy of disinfectants.
      5. Labelling of product and Instructions for use
      6. Sustainability, third party certification, identify “green washing”
      7. Storage and WHMIS info.
    2. Towel, Tissue & Soap products & Dispensers
      1. Inspect Operation & Appearance of Dispensers
        1. Look for buildup of paper dust in gears of towel dispensers and bacteria in soap dispensers
        2. Locks, Keys & Internal Mechanisms
        3. Feminine hygiene dispensers; correct coin mechanisms, reduce number of dispensers
        4. Hands free dispensers recommended for Cleaning for Health© Program
        5. Battery operated dispensers – not recommended under sustainability
        6. Portable alcohol hand wash dispensers for public high traffic locations
      2. Product Compatibility; is it the proper product for the dispenser
      3. Look for Tabbing and Leaking of product
      4. Sustainability of products; 3rd party certification
      5. Dispenser Placement; Accessibility, Ergonomics, Refill Access, Door Motion and Secure Fastening
      6. Product Waste; identify products or dispensing systems prone to waste and over consumption
  10. Waste & Recycling
    1. Assess current waste management processes
      1. What Categories of Waste are required to be handled separately by municipality or in-house
      2. Receptacle types; colours, sizes, locations as well as Carts for moving waste through and out of facility.
      3. Liner types; colours, sizes and applications
      4. Discuss future plans; Are there new regulations being implemented by local municipality like an organics program? Planning for Odours and Fruit Flies, Container/Cleaning Needs Etc.
      5. Are there Security and or Safety protocols within facility requiring transparent or Non-Transparent liners? I.e. Documents to be Shredded requiring non-transparent liners; or for Shrinkage Prevention and or for Sharps Visibility, transparent liners would be required.
      6. Appropriate Plastic Type (high/low density/recycled content), Strength (mil gauge) and Packaging of Liners for Specific Applications
  11. Health & Safety
    1. MSDS; Check for Material Safety Data Sheets for all Chemicals in Facility, Must be up to date and in an easily accessible location for all employees
    2. Workplace Labelling; Check for proper WHIMS labelling of all Manufacturer Chemical containers and Secondary Workplace Labelling on all other containers or bottles containing chemicals, in concentrate or in dilution.
    3. Verify that all employees with access to chemicals or chemical storage areas have completed WHMIS (Workplace Hazardous Materials Information System) Training as required by law.
    4. Look for availability and use of appropriate required PPE (Personal Protective Equipment) i.e. Gloves, Eye Protection, Skin and Clothing Protection, Respiratory Protection and Appropriate Footwear for the job and as required by law.
    5. Look for availability and use of Wet Floor Signs and Spill Kits to prevent Slip/Fall incidents.
    6. Inspect vacuums for filtration and check decibel output during operation to protect indoor air quality and hearing health.
    7. FIRST AID; Meet with H&S Committee chair, check for minimum requirements for building/business type, verify compliance, look for expired supplies, identify areas for additional supplies, or redundant supplies, identify supplier and quality of service and review pricing, Could require separate job for in-depth review but not likely in an office environment.
  12. Tools, Equipment & Preventative Maintenance
    1. Check wear of pads, brushes, beater bars, etc. Replace as required.
    2. Evaluate equipment repair documentation, does equipment need replacement?
    3. Discuss repair protocols with equipment repair technician
    4. View lock out procedures and documentation
  13. Seasonal Items
    1. Ice-Melt, neutralizer
    2. Snow Shovels
    3. Desk Heaters & Fans (precautions and recommendations)
    4. Gravelys, sweepers
  14. Office Supplies
    1. Paper – recycled content
    2. Garbage/recycle cans – are they needed at that location or can they be centralized?
    3. Reduce off gassing or increase ventilation in photo copier stations
  15. Furniture
    1. Desks & Chairs; ergonomic, aesthetically pleasing, standardized
    2. Filing & Storage; ergonomic, functional, safe to operate
    3. Is furniture recycled when being disposed of?
  16. Kitchen & Break-Room Supplies
    1. Appliances; dishwashers, fridges, freezers, microwaves, toaster/ovens, kettles
    2. Dishware & Cutlery (disposable & reusable)
    3. Coffee & Tea; Equipment, Service, Maintenance, Coffees & Teas, Cream & Sugar, Disposables, Cleaning, etc.
    4. Cleaning chemicals and tools.
    5. Towels & Napkins
    6. Food and Condiments
    7. Storage and Access
    8. Vending
    9. Waste – K Cups are they being recycled?
  17. Entrance matting; is it recyclable?
    1. Do all entrances have enough coverage
    2. Elevator and parkade matting, stairs?
    3. Exterior matting adequate?
    4. Evaluate cleaning programs for matting
  18. Light bulbs; what is the disposal program?


Our services include the following facility supplies:

      1. Soap & Skin Care & Dispensers
      2. Towel & Tissue & Dispensers
      3. Cleaning Chemicals
        1. Disinfecting
        2. Deodorizing
        3. Degreasing
        4. Floor Care
        5. Dispensing & Proportioning systems
      4. Cleaning Tools
        1. Microfibers
        2. Mops, brooms, buckets, etc.
        3. Special tools, brushes, scrapers, extensions,
        4. Window & Glass Cleaning Tools
      5. Cleaning Equipment
      6. Trash & Recycling
        1. Liners (clear)
        2. Containers; Trash, Recycling, Organics and Exterior Ash Receptacles
        3. Bins
        4. Carts
      7. Health & Safety
        1. WHMIS, Transportation & Storage of Dangerous Goods
        2. Signage
        3. Personal Protective Gear
        4. First Aid
        5. Pandemic Supplies; alcohol hand wash supplies
      8. Maintenance Supplies
        1. Tools, Fasteners, Spare parts, Partitions/Blockades,
        2. Shovels, Snow-Blowers, Rakes etc.
      9. Seasonal Supplies like Ice-Melt, Neutralizer, Heaters, Fans & Air Conditioners
      10. Entrance Matting Systems
      11. Office Supplies
      12. Kitchen & Break-room Supplies
      13. Furniture
      14. Light Bulbs